Tell My FriendsExhibitor Definition
An “exhibitor” can be defined as a ministry or organization whose main objective is to promote their organization, provide information, or advertise opportunities. (This may or may not also include the sale of product to help promote or fundraise, but sales are a secondary objective).
Vendor Definition
A “vendor” can be defined as a company or organization whose main purpose is to sell merchandise for the purpose of making a profit.
Exhibit / Vending Space
The Overflow 2012 exhibit area will be set up along the upper track in the WMRC arena. All spaces will include one table, two chairs, and access to an electrical outlet. Exhibitors/Vendors will not be permitted to share a purchased space. We strongly recommend that all exhibitors/vendors bring their own extension cords and lamps (for lighting during general sessions).
Access Passes
Exhibit / Vendor space registration entitles your organizations to a maximum of two transferable Overflow passes. These passes include access to all general sessions and concerts. Additional passes may be purchased prior to the Overflow weekend based on the rates set in the promotion. Your staff must have a pass to operate your exhibit space and to access all Overflow activities.
Set Up / Tear Down
Exhibitors / Vendors may begin set up at 1:00pm on Friday, May 18, and must be completely set up and staffed no later than 4:00pm. Exhibitors must not tear down prior to the end of the final session on Sunday, May 20, and must be completely torn down one hour after event dismissal. In order to help ensure that the set up / tear down times are followed, a $50 CAD refundable deposit will be required with your completed Exhibit or Vendor Application. Those who abide by the conditions of the contract as it relates to set up, tear down, and full payment will receive the $50 CAD deposit refund after Overflow 2012.
Merchandise Sales
Merchandise sales are not permitted by exhibitors unless they have also completed the Vendor application and it has been approved by Overflow administration prior to the event. All sales are subject to a 15% merch fee on gross sales.
Ad Space
Advertise your organization or company in the Overflow conference booklet, which will be given to every registrant at the event! All ads will be full page, full colour. Download the form below for payment options, file requirements, and deadlines. Please note that you are not required to be an exhibitor/vendor at the event in order to submit an advertisement.
Cost: $200
Ad Info & Application (pdf)
Exhibitor Forms (pdf format)
Exhibit Space Info
Exhibit Space Application
Exhibitor/Vendor Contract
Vendor Forms (pdf format)
Vendor Space Info
Vendor Space Application
Exhibitor/Vendor Contract
Vendor Remittance Form